Role of the Authority
<Role in Processing Export Notifications
The Authority processes export notifications for PIC chemicals with industrial use in ECHA’s ePIC IT tool. Adherence with the information requirements listed in Annex II to the Regulation is checked, including:
- Full address and phone/mobile phone number for the EU exporter and non-EU importer.
- Date of notification is at least 35 days prior to the planned export date.
- Identity of the substance or mixture
- Category of use, foreseen use(s)
- Anticipated yearly tonnage (kg or litres per year) of the substance or mixture expected to be exported
- Information on hazard and/or risk, toxicology, ecotoxicology and physio-chemistry, which may be included in an attached REACH-compliant safety data sheet (SDS)
- Summary information on final regulatory action taken by the exporting country in the notification aligns with the information available in the REACH and CLP Regulations
The decision to accept a notification is based on the inclusion of all Annex II information requirements in the export notification and submission at least 35 days prior to the expected date of export.
The decision to request additional information is taken by the DNA for an incomplete notification if there is sufficient processing time for both the DNA and ECHA.
The decision to reject a notification is taken by the DNA when a notification is incorrectly submitted or where there is insufficient time for amending an incomplete notification.
Role in Processing Explicit Consents
The Authority requests explicit consent for the export notifications of Annex I part 2 and 3 chemicals for industrial uses. Using the ePIC system, the Authority checks existing consents and waivers prior to contacting the Designated National Authority in the destination country.
The destination country’s response is logged in ePIC when received by ECHA and/or the Authority. An active reference identification number (required for shipping) is issued only when a positive response is received or if the destination country has not replied and a waiver can be applied.
Please note that consents and waivers are applicable for a limited time (from 12 – 36 months), after which time explicit consent must be re-requested.
The Authority’s Reporting Duties
The Authority collates Article 10 reports submitted by industry on an annual basis to confirm the tonnages of PIC chemicals exported and imported. The Authority in coordination with DAFM completes Article 20 reports bi-annually, reporting to ECHA and the Commission any requests for information on PIC chemicals from non-EU countries. The Authority in coordination with DAFM, Customs and the Department of Enterprise, Trade and Employment submits information to ECHA and the Commission on the implementation of the PIC Regulation in Ireland every three years.
The Authority supports Irish Customs to ensure that shipments containing PIC chemicals have been appropriately notified in ePIC. In the Single Administrative Document (SAD) for the export of PIC chemicals, exporters declare Y915 and the active reference identification number in box 44 of the SAD. Further guidance on the codes required in Box 44 of the SAD is available in Section 6.8 of ECHA’s PIC Guidance.
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